One of the coolest things about being a student in SBM ITB is that we have Google Suite for Education (yes, the email account firstname.lastname@example.org). So, how do we make the best out of it in collaborating with your team to brainstorm your next big thing project?
1. Simplify communication and content sharing using one team address
Need to share the same information with your team members? Make communication about ideas and developments easier by creating a Groups email list for your team. Then, instead of emailing people individually, use the group’s email address to send status updates and share resources—such as team Calendars to track schedules and manage projects—with everyone at once.
2. Brainstorm together in a shared document
Brainstorming ideas is easier when everyone can share information in one place and give instant feedback. Create a document that serves as a blank canvas for your team’s ideas using Docs. Outline the information to be collected in the document and share with everyone (such as through your Groups email address). Edit together in real-time, chat within files, and get targeted feedback using comments and suggestions.
3. Consolidate all brainstorm documents for quick sharing and access
Want an easy way to securely store and share your team’s brainstorm resources? In Drive, save all your team’s files in one folder, then share them instantly with your team’s Groups email address. When someone makes a change, Drive shows you what files have changed. Team members can securely access the latest files remotely on any device, at any time.
4. Prepare team members for meetings
Prepare team members by giving them a chance to preview relevant files before brainstorming sessions. When you send a meeting invitation to your team members in Calendar, attach documents, spreadsheets, presentations, agendas, and more—so everyone on the team is ready to contribute ideas.
5. Share and discuss ideas quickly in a video meeting
Want to brainstorm live with your remote team members? Start a Hangouts Meet video meeting. During the meeting, showcase an idea by sharing your screen, or share links to ideas or other online resources in the built-in group chat.
6. Vote for winning ideas
After you’ve narrowed down the top ideas from a brainstorming session, ask your team to pick the winning idea in a Forms survey. View survey responses in Forms or Sheets—the built-in data summaries and charts make it easy to see which ideas are the most popular.
7. Keep track of ideas and tasks
Keep everyone on the team up-to-date on brainstorming sessions by tracking ideas and assigning tasks. Use Sheets to list ideas and allocate tasks to team members as the project takes off. Now, everyone can access the latest concepts, assignments, and due dates in one place and stay informed about new ideas and changing schedules.
8. Present a powerful pitch
Want to present a winning idea to your team in a brainstorming session? Create a powerful presentation to get your message across using Slides. Add graphs, images, videos, and links to make an impactful presentation. Share ideas with your team and get constructive feedback instantly.
Source: G Suite Learning Center